Global Email Policy

Purpose

The policy addresses appropriate and authorized use of Moravian Universities’ global email lists. The University has multiple global email lists and targeted group email lists available for sending official, relevant University-related announcements. Because email is the University’s official means of communication, membership on these lists is mandatory for University employees and students. Because members cannot “unsubscribe” from the list(s), access and permissions to use the lists are moderated. Their use is restricted per Moravian University policy to ensure that only critical and universal information is shared globally.

Policy

  1. The ability to send mass emails on campus is limited to the following offices:

    1. Vice Presidents/Provost
    2. Registrar
    3. President’s Office
    4. Campus Police
    5. Chaplain
       

    All mass emails to be distributed across campus are to be submitted to the appropriate Vice President/Provost, or their authorized designees, who shall determine whether it is appropriate and/or necessary to send the mass email.

    Sensitivity should be exercised regarding the number of times that the same email is sent as a mass email.
     

  2. Content must be official University business that is significant and relevant to all employees and/or all students receiving the message. Event announcements, lost and found announcements, for sale announcements, solicitations, for example, are typically not allowed.
     
  3. This policy supersedes all other “email list” policies regardless of origination.
     
  4. Affected Lists as of 08/01/2024
    • _All - Employees
    • _All - Everyone
    • _All - Faculty 
    • _All - Graduate - Students
    • _All - Seminary - Employees
    • _All - Seminary - Everyone
    • _All - Seminary - Faculty
    • _All - Seminary - Staff
    • _All - Seminary - Students
    • _All - Staff
    • _All - Students
    • _All - Undergraduate - Students
    • _Bethlehem - All - Employees
    • _Bethlehem - All - Faculty
    • _Bethlehem - All - Staff
    • _Bethlehem - All - Students
    • _Bethlehem - Everyone
    • _Bethlehem - Graduate - Students
    • _Bethlehem - Seminary - Students
    • _Bethlehem - Undergraduate - Students
    • _Lancaster - All - Employees
    • _Lancaster - All - Faculty
    • _Lancaster - All - Staff
    • _Lancaster - All - Students
    • _Lancaster - Everyone
    • _Lancaster - non-Seminary - Students
    • _Lancaster - Seminary - Students

*The above list is not comprehensive. Other institutional lists and resources are subject to this policy at the administration’s discretion.

Review

This policy will be reviewed annually.

 

Reviewed:  2024-08-01