Withdrawal from the University

The decision to withdraw from University is a serious one. There can be significant academic and financial implications. Before making the choice to exit the University, students are strongly urged to discuss the matter with

  • Their academic advisor: to determine whether there are other alternatives for completing their academic goals
  • Financial Aid: to understand the impact on financial aid in withdrawing or transferring, including possible requirements to return financial aid funds.
Students who for any reason find it necessary to withdraw from the University and do not plan on returning, must inform the Provost's Office or the appropriate contact for their program (see below).

The effective date of withdrawal and associated adjustment of tuition, fees, and financial aid is determined as the date on which the student began the formal withdrawal process by notifying the Dean of Student Success of their intention.

Students who do not attend classes by the end of the drop/add period of a given term, or who attend but do not register for classes, are considered withdrawn from the University. Exceptions to this policy may be granted only by the Provost or Dean of the Faculty.

Resident students must vacate rooms within 24 hours of the effective withdrawal date, unless an extension is approved by Student Life.

Students are strongly encouraged to follow the withdrawal procedures in a timely manner. Delay may affect their refund.

To withdraw from the University, students must follow the following procedures
  • The student reaches out to the appropriate contact person to declare their intention to leave the University:
    • International students: the Center for Global Education
    • Veterans or students connected with the military: the Director of Veteran and Military Services
    • Graduate students: the Student Experience Mentor for the relevant graduate program
    • Students in the post-baccalaureate nursing or RN-BSN program: the Nursing Department Student Experience Mentor
    • All other undergraduate students: the Provost's Office
  • The student will need to schedule an exit interview with the Provost's Office. Completion of the exit interview is considered the official notification of withdrawal.
  • After the exit interview, the student will be referred to the appropriate offices to close out accounts. Those offices are typically
    • Housing: to complete final room inspections and return keys
    • Information Technology: to return all computer equipment, including accessories. The student may incur additional charges if equipment is damaged or missing.
    • Student Accounts: to verify payment of any outstanding balances
Note that upon their withdrawal, the student is responsible for returning any property owned by Moravian University. 
 
Once the withdrawal process is initiated, a student who changes their mind about withdrawing from the University may do so by rescinding the withdrawal in writing to the Provost's Office. If the separation is to take effect at a time when classes are in session, the rescission must occur within ten calendar days from when the process is initiated.

No refund of tuition and fees will be made for students who do not follow required procedures. Failure to follow the formal procedures may result in withdrawal by the University.

Tuition and Fees: Tuition and fees, including room and board, are refunded according to our Tuition Refund Policy (www.moravian.edu/catalog/charges-and-fees).
 

Financial Aid Reimbursement


Because financial aid is intended to help meet educational costs, withdrawal from the University also means that it will be adjusted based on the schedule above. Financial aid adjustments will be calculated and refunded to the source of the aid, such as federal, state, or institutional aid programs. Normally the amount returned to each source will be in proportion to the amount received unless federal, state, or other guidelines indicate differently. The University will observe the federally mandated process in determining the amount of money, if any, that must be returned.
The priority of return of financial aid funds will be as follows:

  • Unsubsidized Federal Stafford Loan.
  • Subsidized Federal Stafford Loan.
  • Federal Perkins Loan.
  • Federal PLUS Loan.
  • Federal Pell Grant.
  • Academic Competitiveness Grant.
  • National SMART Grant.
  • Federal Supplemental Educational Opportunity Grant (FSEOG).
  • Other Title IV assistance (federal financial aid).
  • Other federal or state financial aid as required.
  • Institutional aid.
  • Other funds as required.

Reimbursement to Student


A student may be eligible for a reimbursement of a portion of the amount paid after all Federal Title IV funds and other financial aid programs are reimbursed as required and all outstanding balances with the University have been cleared. Private or alternative loans borrowed by or for the student are included with the student refund amount, if any.